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--- report:prm [2026/05/27 19:35] – [3.3 Cost] team1
+++ report:prm [2026/06/02 20:29] (current) – [3.2 Time] team1
@@ Line 43: / Line 43: @@
 === 3.1.5 Roles and responsibility ===
-Scope management is a shared responsibility among the six team members. Decisions related to defining and adjusting the scope are made collaboratively, taking into account technical feasibility, time constraints, and alignment with the project objectives. Supervisors contribute through regular feedback, supporting validation of the project direction and deliverables.
+To support effective coordination and project execution, responsibilities were distributed among the six team members according to competencies, interests, and project needs. Although the project was carried out collaboratively, certain areas required specific responsibility allocation to ensure efficient progress and balanced workload distribution. A more detailed analysis of internal and external stakeholders, including their influence, interest, and involvement in the project, is presented later in Section 3.5 People & Stakeholder Management.
+Table {{ref>roles_responsibilities}} presents the main project roles and responsibilities.
+<table roles_responsibilities>
+<caption>Roles and responsibilities</caption>
+^ Role^ Main responsibilities ^
+| Project Coordination| Task planning, meeting organization, schedule monitoring, and overall project follow-up|
+| Hardware Development| Integration of sensors, irrigation system, power components, and prototype assembly|
+| Software Development| Development of system logic, connectivity, and software-related functionality|
+| Product Design| Design of the pot structure, usability considerations, and prototype appearance|
+| Marketing and Business Analysis| SWOT analysis, positioning, branding, pricing, and marketing strategy development|
+| Documentation and Reporting| Academic writing, formatting, references, report integration, and presentation preparation|
+| Testing and Validation| Prototype testing, troubleshooting, user feedback collection, and system evaluation|
+</table>
+Despite the distribution of responsibilities, the project followed a collaborative approach in which all team members contributed to decision-making, problem-solving, and project development. Regular communication and meetings were used to maintain alignment between technical, managerial, and marketing-related activities.
 === 3.1.6 Scope control and verification ===
@@ Line 84: / Line 98: @@
 <table project_milestones>
 <caption>The main milestones of the project</caption>
-^ Date ^ Milestone^
+^ Date ^ Milestone ^ Project day ^
-| 2026-02-23    | Project start |
+| 2026-02-23    | Project start | 0 |
-| 2026-02-28    | Selection of preferred project proposals    |
+| 2026-02-28    | Selection of preferred project proposals    | 5 |
-| 2026-03-11    | Upload black box diagram and structural drafts    |
+| 2026-03-11    | Upload black box diagram and structural drafts    |16|
-| 2026-03-18    | Upload initial list of components and materials   |
+| 2026-03-18    | Upload initial list of components and materials   |23|
-| 2026-03-21    | Define project backlog, global sprint plan, initial sprint plan, and Gantt chart (Jira)   |
+| 2026-03-21    | Define project backlog, global sprint plan, initial sprint plan, and Gantt chart (Jira)   |26|
-| 2026-03-25    | Upload detailed system schematics and structural drawings   |
+| 2026-03-25    | Upload detailed system schematics and structural drawings   |30|
-| 2026-04-12    | Upload interim report and presentation   |
+| 2026-04-12    | Upload interim report and presentation   |48|
-| 2026-04-16    | Interim presentation and feedback   |
+| 2026-04-16    | Interim presentation and feedback   |52|
-| 2026-04-22    | Upload 3D model video   |
+| 2026-04-22    | Upload 3D model video   |58|
-| 2026-04-29    | Upload final list of materials   |
+| 2026-04-29    | Upload final list of materials   |65|
-| 2026-05-02    | Upload refined interim report   |
+| 2026-05-02    | Upload refined interim report   |68|
-| 2026-05-13    | Upload packaging solution  |
+| 2026-05-13    | Upload packaging solution  |79|
-| 2026-05-27    | Upload functional test results   |
+| 2026-05-27    | Upload functional test results   |93|
-| 2026-06-13    | Upload final report, presentation, video, paper, poster, and manual   |
+| 2026-06-13    | Upload final report, presentation, video, paper, poster, and manual   |110|
-| 2026-06-18    | Final presentation, discussion, and assessment   |
+| 2026-06-18    | Final presentation, discussion, and assessment   |115|
-| 2026-06-23    | Final corrections and upload of refined deliverables   |
+| 2026-06-23    | Final corrections and upload of refined deliverables   |120|
-| 2026-06-25    | Prototype demonstration and final submission   |
+| 2026-06-25    | Prototype demonstration and final submission   |123|
 </table>
 </WRAP>
@@ Line 346: / Line 360: @@
 ==== 3.8 Procurement ====
-The procurement of components focuses on technical reliability within a limited budget and tight schedule to ensure that project is delivered on time. All materials are selected to ensure availability for the assembly phase.
+The procurement management plan outlines how the team acquires the necessary components for the Smart Pot project. The team coordinates all purchasing activities to ensure parts arrive on time and within budget. The goal is to keep the purchasing process simple and effective to support the project schedule. All materials are selected to ensure availability for the assembly phase.
+=== 3.8.1 Definition ===
+Procurement Definition
+The project requires specific hardware and materials to build a functional prototype. The following items must be purchased:
-=== 3.8.1 Suppliers ===
+Electronic components: ESP32 board, 12 VDC solenoid valve, capacitive soil moisture sensor, DS18B20 temperature sensor, relay module, buck converter, and power supply. These are required for the automated irrigation system.
+Structural materials: Biodegradable PLA filament and natural cork. These are needed to construct the pot and water tank.
+=== 3.8.2 Suppliers ===
 All electrical components are ordered locally from a single website: Mauser Portugal. Sourcing from one supplier ensures that all parts arrive together and reduces costs to a single shipping fee. This is necessary due to the restricted prototype budget.
@@ Line 355: / Line 375: @@
 Structural parts utilize cork, which is a local material in Portugal. Using local cork supports the regional economy and reduces environmental impact from transportation.
+All items are standard retail goods and will be purchased using direct online orders with fixed retail pricing.
-=== 3.8.2 Decision Making ===
+=== 3.8.3 Procurement risk and mitigation ===
+The primary risks include exceeding the budget and shipping delays. To mitigate these risks, all electrical parts are ordered from one local supplier, Mauser.pt. This ensures all parts arrive together and reduces shipping costs to a single fee. Structural cork is also sourced locally in Porto to support the regional economy and avoid long transit times.
+=== 3.8.4 Cost and constraints ===
+The project operates under a strict budget constraint of 100 €. Costs are determined by selecting affordable and reliable off the shelf components. The current estimated cost for the prototype is 51.70 €, which leaves a safety margin for unexpected expenses.
+Procurement constraints are presented below:
+Budget: Total spending cannot exceed 100 €.
+Schedule: Procurement must align with the fixed 17.5 week project timeline and specific sprint deadlines.
+Resources: All assembly and procurement tasks must be handled by the six internal team members.
+=== 3.8.5 Decision Making ===
 Decisions are based on budget and time limitations. It is not possible to manufacture every part within the given timeframe, like ESP32 boards. A readymade solenoid valve was selected instead of building a custom valve with a servo motor. This choice ensures a reliable, leak-proof solution and saves time during the development phase. Specific parts needed to have certain features to ensure longevity of the product like more expensive model of anticorrosion temperature sensor.
+=== 3.8.6 Vendor management ===
+The team will manage suppliers by tracking order status online and verifying the quality of components upon delivery. Local sourcing from Mauser.pt simplifies communication and returns if parts are defective.