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log [2026/05/27 15:38] – [Activities] team1log [2026/06/11 13:04] (current) – [[Retrospect] 13th Presentation Meeting (2026-06-11)] team1
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 === Agenda: === === Agenda: ===
-  * Presentation + 
-  * Modus operandi +1. Presentation 
-  * Project proposals + 
-  * Electronic logbook (Wiki)+2. Modus operandi 
 + 
 +3. Project proposals 
 + 
 +4. Electronic logbook (Wiki) 
  
 === Minute: === === Minute: ===
 +
 The first meeting was held in the auditorium with all project teams present. During the session, the supervisors introduced the EPS project themes and provided an overview of the project framework. The working methodology, expectations, and timeline for the semester were explained. Instructions were given on how to use the Wiki for documentation and reporting throughout the project. The first meeting was held in the auditorium with all project teams present. During the session, the supervisors introduced the EPS project themes and provided an overview of the project framework. The working methodology, expectations, and timeline for the semester were explained. Instructions were given on how to use the Wiki for documentation and reporting throughout the project.
  
  
 ==== [Retrospect] 2nd Meeting (2026-03-05) ==== ==== [Retrospect] 2nd Meeting (2026-03-05) ====
 +
 === Agenda: === === Agenda: ===
-  * Smart food: brainstorm regarding which problem to solve. 
-  * Question regarding the shape and factors. 
-    * air flow 
-    * humidity 
-    * temperature 
-    * materials 
-    * space 
-    * work load 
-    * cleaning 
-    * ... 
-  * Main focus of the project 
-  * Discuss possible technologies 
-  * Next steps 
  
-=== Minute: === +1. Smart food: brainstorm regarding which problem to solve.
-During the meeting, the team discussed the direction of the smart food project. While the idea of building a dome on top of Building G was mentioned, the current focus is on developing a small, affordable growth pod for student apartments. The concept should emphasize energy resilience, potentially using solar panels and different power modes.+
  
-It was highlighted that all design decisions must be supported by ethics, sustainability and market considerations. Finally, the product should include some form of innovation to stand out in the market. The team also discussed possible plant options including vegetables, berries, and herbs.+2. Question regarding the shape and factors.
  
-The next steps include creating a black-box diagram of the system, researching compatible ESP32 components and starting the state-of-the-art chapter by reviewing existing solutions and competitors.+  * air flow 
 +  * humidity 
 +  * temperature 
 +  * space 
 +  * work load 
 +  * cleaning 
 +  * ...
  
-==== [Retrospect] 3rd Meeting  (2026-03-12) ====+3. Main focus of the project
  
-=== Agenda: ===+4. Discuss possible technologies
  
-- Overview of the current project concept: Smart grow pod for digital wellbeing.+5. Next steps
  
-- System design overview: Black-box and structural. 
  
-- Key design decisions: basil, hydroponic growing system.+=== Minute: ===
  
-- Materials and component selection: ESP32 microcontroller, sensors (start with the basic: water level, ..), hydroponic reservoir, water pump(s), servo?.+During the meeting, the team discussed the direction of the smart food project. While the idea of building a dome on top of Building G was mentioned, the current focus is on developing a small, affordable growth pod for student apartments. The concept should emphasize energy resilience, potentially using solar panels and different power modes.
  
 +It was highlighted that all design decisions must be supported by ethics, sustainability and market considerations. Finally, the product should include some form of innovation to stand out in the market. The team also discussed possible plant options including vegetables, berries, and herbs.
 +
 +The next steps include creating a black-box diagram of the system, researching compatible ESP32 components and starting the state-of-the-art chapter by reviewing existing solutions and competitors.
 +
 +
 +==== [Retrospect] 3rd Meeting (2026-03-12) ====
 +
 +=== Agenda: ===
  
-Questions: +1. Overview of the current project concept: Smart grow pod for digital wellbeing.
  
-- Is the project concept acceptable?+2. System design overview: Black-box and structural.
  
-- Are the system components realistic for the prototype?+3. Key design decisions: basil, hydroponic growing system.
  
-- Should the team simplify or expand any part of the product?+4. Materials and component selection: ESP32 microcontroller, sensors (start with the basic: water level, ..), hydroponic reservoir, water pump(s), servo?.
  
-- What is the criteria for sitation in the report?+5. Questions: 
  
-- What is the most important moving on?+  * Is the project concept acceptable? 
 +  * Are the system components realistic for the prototype? 
 +  * Should the team simplify or expand any part of the product? 
 +  * What is the criteria for sitation in the report? 
 +  * What is the most important moving on? 
 +  * Gantt Chart?
  
-- Gantt Chart? 
  
 === Minute: === === Minute: ===
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 Design should incorporate natural, locally sourced materials, with a compact structure and integrated screen. All choices must support sustainability and ethical standards. Proofreading and typo checks are required. Design should incorporate natural, locally sourced materials, with a compact structure and integrated screen. All choices must support sustainability and ethical standards. Proofreading and typo checks are required.
 +
  
 ==== [Retrospect] 4th Meeting (NO MEETING) (2026-03-19) ==== ==== [Retrospect] 4th Meeting (NO MEETING) (2026-03-19) ====
 +
 === Agenda: === === Agenda: ===
  
-- Project progress update wiki with research, some ethics/sustainability, market analysis, component list. Flyer.+1. Project progress update wiki with research, some ethics/sustainability, market analysis, component list. Flyer.
  
-- The new product with the app (features such as step count, daily summary).+2. The new product with the app (features such as step count, daily summary).
  
-- No LED's - want to focus on the basis of the system.+3. No LED's - want to focus on the basis of the system.
  
-- No DWC -> Seramis. +4. No DWC -> Seramis. 
  
-- Feedback on components and materials.+5. Feedback on components and materials. 
 + 
 +6. Questions: 
  
-Questions:  
  
 === Minute: === === Minute: ===
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   * The structural diagram was missing in the report.   * The structural diagram was missing in the report.
  
-==== [Retrospect] 5th Meeting  (2026-03-26) ====+ 
 +==== [Retrospect] 5th Meeting (2026-03-26) ==== 
 === Agenda: === === Agenda: ===
  
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 5. Plan for the upcoming week 5. Plan for the upcoming week
  
 +6. Questions: 
  
-Questions:  +  * Feedback:
- +
-1. Feedback: +
     * Components & materials list     * Components & materials list
- 
- 
     * Electrical system, structural diagram & detailed schematics     * Electrical system, structural diagram & detailed schematics
- 
- 
     * Wiki + which chapters to focus on     * Wiki + which chapters to focus on
  
 +  * Community socials as bibliography
  
- +  * 3D print the prototype: need to focus on other chosen material for the "real" product itself in the report?
-2. Community socials as bibliography +
- +
-3. 3D print the prototype: need to focus on other chosen material for the "real" product itself in the report?+
  
  
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 A list of materials must be created, including relevant providers/suppliers.  A list of materials must be created, including relevant providers/suppliers. 
  
-If we want to 3D-print the prototype, we have to provide drawings for this. But also we need to write about the real material used in the product that we are selling. +If we want to 3D-print the prototype, we have to provide drawings for this. But also we need to write about the real material used in the product that we are selling. 
 + 
 + 
 +==== [Retrospect] 6th Meeting (2026-04-01) ====
  
-==== [Retrospect] 6th Meeting  (2026-04-01) ==== 
 === Agenda: === === Agenda: ===
  
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 === Minute: === === Minute: ===
 +
 The teachers gave us some feedback about the wiki. We need to fix the spaces between numbers and units, and think about adding a lighting system because some plants may need more light than basil. We also need to update the schematic and materials list by adding missing parts like a valve, and we can ask Professor LUL for help if needed. They said the SWOT analysis should also be fixed by clearly separating threats and weaknesses. Lastly, we should use only one word between “pod” and “pot” and change the wiki name from Smart Growth Pod to Screen2Green. The teachers gave us some feedback about the wiki. We need to fix the spaces between numbers and units, and think about adding a lighting system because some plants may need more light than basil. We also need to update the schematic and materials list by adding missing parts like a valve, and we can ask Professor LUL for help if needed. They said the SWOT analysis should also be fixed by clearly separating threats and weaknesses. Lastly, we should use only one word between “pod” and “pot” and change the wiki name from Smart Growth Pod to Screen2Green.
 +
 +
 ==== [Retrospect] Interim Presentation  (2026-04-16) ==== ==== [Retrospect] Interim Presentation  (2026-04-16) ====
  
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 === Minute: === === Minute: ===
 +
 May 15th there is deadline to submit scientific paper. We need to deliver list of materials, all schematics and 3D model before students week, so Teachers can order parts for us. We need to write to Kristina and discuss and decide on final choice of beans (soil). In the leaflet we need to provide dimensions of each part of the pot. 3D model video should be self-explanatory with captions, ex. water reservoir capacity is 1 liter. Suggestion is that during final presentation we can add small plant in the pot growing during presentation. Development of the art - suggestion, when presenting software from top to bottom, first overall description Write for somebody who its familiar with the topics - start with overall view - main ideas - how focus session works. May 15th there is deadline to submit scientific paper. We need to deliver list of materials, all schematics and 3D model before students week, so Teachers can order parts for us. We need to write to Kristina and discuss and decide on final choice of beans (soil). In the leaflet we need to provide dimensions of each part of the pot. 3D model video should be self-explanatory with captions, ex. water reservoir capacity is 1 liter. Suggestion is that during final presentation we can add small plant in the pot growing during presentation. Development of the art - suggestion, when presenting software from top to bottom, first overall description Write for somebody who its familiar with the topics - start with overall view - main ideas - how focus session works.
  
-==== [Retrospect] 8th Presentation Meeting (2026-04-30) ==== 
  
 +==== [Retrospect] 8th Presentation Meeting (2026-04-30) ====
  
 === Agenda: === === Agenda: ===
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 5. Plan for the upcoming week 5. Plan for the upcoming week
 +
 +
 +=== Minutes: ===
 +
 +
 +
  
 ==== [Retrospect] 9th Presentation Meeting (2026-05-14) ==== ==== [Retrospect] 9th Presentation Meeting (2026-05-14) ====
  
-=== Agenda ===+=== Agenda: ===
  
 1. Leaflet + Poster 1. Leaflet + Poster
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 4. Update on the electrical scheme 4. Update on the electrical scheme
  
-=== Minutes ===+ 
 +=== Minutes: ===
  
 **Wires and Interfaces (Sockets)** **Wires and Interfaces (Sockets)**
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 - All other components are already available. - All other components are already available.
 +
  
 **3D Printing** **3D Printing**
  
 - The files for 3D printing still need to be sent. - The files for 3D printing still need to be sent.
 +
  
 **Paper (URGENT – TEEM 2026 Submission)** **Paper (URGENT – TEEM 2026 Submission)**
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 - Final paper deadline: end of May. - Final paper deadline: end of May.
 +
  
 **Leaflet and Poster** **Leaflet and Poster**
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 - Double-check everything with Luis before assembly. - Double-check everything with Luis before assembly.
 +
  
 **Product Positioning** **Product Positioning**
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 - Market it generally as a solution “for plants”. - Market it generally as a solution “for plants”.
 +
  
 **SUS Questionnaire** **SUS Questionnaire**
  
 - Benedita will upload/post the SUS questionnaire. - Benedita will upload/post the SUS questionnaire.
 +
  
 ==== [Retrospect] 10th Presentation Meeting (2026-05-21) ==== ==== [Retrospect] 10th Presentation Meeting (2026-05-21) ====
 +
 +=== Agenda: ===
  
 1. Revised poster 1. Revised poster
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 4. Future focuses 4. Future focuses
  
-=== Minutes ===+ 
 +=== Minutes: ===
  
 The teacher liked both of the poster designs, so we have to talk to Anna (communication) to get a final feedback on which to choose based on what is most important. The packaging solution is better, but we can move some words to more visible places so it doesn't overlap on the drawings e.g., because that makes it more difficult to read. Also, the dimensions on the outside box doesn't necessarily match the pot itself so this needs to be revised. Other than that, our manual can be straight forward or like an IKEA-manual - it's up to us. We send the files for 3D-printing the test prototype so we can see how the components fit, and then we need to do testing in solid works, as well as a pass/fail for the smart system, and performance/load/usability for the user app. Additionally, we will have to focus on the scientific paper (due end of next week) and to write in Wiki.  The teacher liked both of the poster designs, so we have to talk to Anna (communication) to get a final feedback on which to choose based on what is most important. The packaging solution is better, but we can move some words to more visible places so it doesn't overlap on the drawings e.g., because that makes it more difficult to read. Also, the dimensions on the outside box doesn't necessarily match the pot itself so this needs to be revised. Other than that, our manual can be straight forward or like an IKEA-manual - it's up to us. We send the files for 3D-printing the test prototype so we can see how the components fit, and then we need to do testing in solid works, as well as a pass/fail for the smart system, and performance/load/usability for the user app. Additionally, we will have to focus on the scientific paper (due end of next week) and to write in Wiki. 
 +
  
 ==== [Retrospect] 11th Presentation Meeting (2026-05-28) ==== ==== [Retrospect] 11th Presentation Meeting (2026-05-28) ====
 +
 +=== Agenda: ===
  
 1. Posters 1. Posters
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 4. Scientific paper 4. Scientific paper
 +
 +
 +=== Minutes: ===
 +
 +
 +
 +
 +==== [Retrospect] 12th Presentation Meeting (2026-06-03) ====
 +
 +=== Agenda: ===
 +
 +1. 3D print
 +
 +2. Strenght testing
 +
 +3. App updates
 +
 +4. User manual
 +
 +5. Scientific paper
 +
 +
 +=== Minutes: ===
 +
 +**Scientific paper:** 
 +
 +- Testing of the prototype: Tests we did, conditions we used, the results leading to, factors of safety, impact of that
 +
 +- Impact on latency for the app, loading
 +
 +- k6: remove this
 +
 +
 +**Video, up to 3 minutes:**
 +
 +- Use our colors
 +
 +- What it is
 +
 +- How to use
 +
 +- Why
 +
 +- The outcomes
 +
 +- The team
 +
 +- Can look at the previous years and their videos. 
 +
 +
 +**Testing:** 
 +
 +- Identify the load cases, impact, etc - lateral, vertical, worst scenario
 +
 +- Falls on the floor: 1m f.eg, a child kicking it f.eg.
 +
 +- Send the results to JFJ
 +
 +- Conclude with factors
 +
 +
 +**User manual:** 
 +
 +- Don’t include the team members
 +
 +- The product, qr code for the wiki
 +
 +- Date is fine, commercial user manual
 +
 +- Product image: with a siluette of a human, interacting a bit or something, a human element
 +
 +- An image of the electrical has their own space
 +
 +- Watering: can do it on their own also.
 +
 +- Natural plant cycle —> estimated time limit. 3-6 months. Mention in the Wiki. Seringador —> a cultivation guide
 +
 +
 +==== [Retrospect] 13th Presentation Meeting (2026-06-11) ====
 +
 +=== Agenda: ===
 +
 +1. Component update
 +
 +2. Discussing the 3D model
 +
 +3. App updates
 +
 +4. User manual
 +
 +
 +=== Minutes: ===
 +**Prototype**
 +
 +- The prototype must be adapted to accommodate the pump solution.
 +
 +- The overall product concept can remain the same, but the 3D model files need to be updated.
 +
 +- The bucket can be used as the water reservoir.
 +
 +- Got another nozzle if needed.
 +
 +- No additional coding is required for the pump. Coding will stay as is.
 +
 +- Printing the updated 3D model is now the highest priority.
 +
 +**Presentation**
 +
 +- The team can choose which communication materials to include in the presentation.
 +
 +- The presentation can be submitted on Monday instead of Saturday.
 +
 +**Demo Day (25 June)**
 +
 +- Each team will have its own table.
 +
 +- Materials to prepare: A3 poster (check printing options with Rui), flyer, leaflet, user manual (optional, A4 if)
 +
 +- Prepare food that can be eaten without cutlery.
 +
 +**Next Steps**
 +
 +- Finalize and print the updated 3D model.
 +
 +- Test the prototype.
 +
 +- Deliverables for Saturday. 
 +
 +- Decide on a strong closing element for the presentation that effectively showcases the project and its impact.
 +
 +
 ===== Activities ===== ===== Activities =====
 //Please register here all accomplished project activities// //Please register here all accomplished project activities//
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